Privacy Notice
Last updated: August 2, 2026
This Privacy Notice explains how Orion Recruitment collects, uses, and protects personal data. It applies to candidates, clients and their contacts, and visitors to this website.
Who we are
Orion Hiring LLC, trading as Orion Recruitment (“Orion Recruitment”, “we”, “us”), is the controller responsible for the personal data described in this notice. Orion Hiring LLC is a limited liability company incorporated under the laws of the State of Delaware, United States, with its registered office at 16192 Coastal Highway, Lewes, Delaware 19958, County of Sussex.
You can reach us with any privacy question at finn@orionrecruitment.nl.
The data we collect
Depending on your relationship with us, we may process the following personal data.
Candidates: name, contact details, CV and work history, education, skills, salary expectations, availability, LinkedIn and other professional profile information, interview notes, screening and assessment results, and our correspondence with you.
Clients and their contacts: name, business contact details, job title, company information, details of the roles you are hiring for, and our correspondence with you.
Website visitors: technical and usage data such as IP address, device and browser information, and interactions with the site, collected through cookies and similar technologies. See the “Cookies” section below.
How we collect it
We collect personal data directly from you, from professional sources such as LinkedIn and job platforms, from public professional profiles, and, where relevant, from your (prospective) employer or client. Website data is collected automatically when you visit the site.
Why we process it and our legal basis
We process personal data for the following purposes:
To provide our recruitment services, including matching candidates to suitable roles and introducing candidates to clients. Legal basis: our legitimate interest in operating a recruitment business, and taking steps at your request prior to entering into an agreement.
To contact candidates about relevant opportunities. Legal basis: our legitimate interest, and your consent where required.
To manage our relationship with clients and to perform our agreements. Legal basis: performance of a contract and our legitimate interest.
To comply with legal, tax, and administrative obligations. Legal basis: compliance with a legal obligation.
To operate, secure, and improve our website. Legal basis: your consent for non-essential cookies, and our legitimate interest for essential functionality.
Who we share it with
We share personal data with:
Clients, when we introduce a candidate for a specific role;
Service providers who process data on our behalf, such as our website host, scheduling tools, applicant and pipeline tools, and email providers, under appropriate agreements; and
Authorities or advisers, where we are legally required to do so or need to protect our legal rights.
We do not sell personal data.
International transfers
Because Orion Hiring LLC is established in the United States, your personal data may be transferred to and processed outside the European Economic Area (EEA). Where we do so, we take appropriate safeguards to protect your data in line with applicable data protection law, such as EU Standard Contractual Clauses or another recognized transfer mechanism. You can contact us for more information about these safeguards.
How long we keep it
We keep personal data only as long as necessary for the purposes described above.
Candidate data: up to 24 months after our last meaningful contact, after which it is deleted or anonymized, unless you have asked us to keep it longer or we are legally required to retain it.
Client data: for the duration of our relationship and any statutory retention period that applies afterwards.
Your rights
Under the GDPR, you have the right to access your personal data, to have it corrected or deleted, to restrict or object to its processing, to data portability, and to withdraw consent where processing is based on consent. To exercise any of these rights, contact us at finn@orionrecruitment.nl.
You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we have not handled your personal data correctly.
Security
We take reasonable technical and organizational measures to protect personal data against loss, misuse, and unauthorized access or disclosure.
Cookies
Our website uses essential cookies that are needed for the site to function properly. You can manage or disable cookies through your browser settings.
Changes to this notice
We may update this Privacy Notice from time to time. The date at the top shows when it was last revised.
Contact
For any questions about this notice or about how we handle your personal data, contact us at finn@orionrecruitment.nl.